Privacy Policy | MedEcosystem

1. INTRODUCTION

MedEcosystem, LLC ("MedEcosystem," "Company," "we," "us," or "our") respects the privacy of its users ("User," "you," or "your"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access or use the MedEcosystem platform (the "Platform") through our website located at [Website URL], mobile applications, or related services (collectively, the "Services").

MedEcosystem is a professional networking and information platform designed to connect medical students, residents, physicians-in-training, and healthcare professionals based on shared interests, institutions, specialties, and professional goals.

This Privacy Policy applies to our Website, Platform, and all services provided by MedEcosystem.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it.

By accessing or using our Services, you agree to this Privacy Policy. If you do not agree with this Privacy Policy, please do not use our Services.

If you have any questions regarding this Privacy Policy, please contact us at privacy@medecosystem.com.

2. INFORMATION WE COLLECT

When you register or use our Platform, we may collect personally identifiable information ("Personal Information") including:

First and last name
Email address
Phone number
Username or account credentials
Educational background (school, program, graduation year)
Professional information (training level, specialty interests, affiliations)
Profile photograph
Biographical information
Geographic location (city/state)
Content you submit to the Platform

This information may be stored securely on our servers or those of our service providers.

You may update your information through your account settings or by contacting us.

a. Device and Usage Information

We may collect non-personally identifiable information such as:

IP address
Device type
Operating system
Browser type
Pages viewed
Platform interaction data
Approximate geolocation
Referral sources

b. Financial Information

If MedEcosystem provides paid subscriptions or services, payment information may be processed through third-party payment processors.

MedEcosystem does not store full credit card numbers on its servers.

c. Calendar Integrations (If Enabled)

If you choose to connect your Google Calendar through the calendar.readonly scope, we may temporarily analyze event metadata including:

Event duration
Event frequency
Number of attendees
Attendee email addresses

This data may be used to identify professional connection patterns and improve networking features on the Platform.

Calendar data:

is used only for networking features
is not sold
is not shared with third parties
is retained only for the time required for processing (generally no longer than 3 days)

You may revoke access to your Google Calendar at any time through your Google account settings.

3. HOW WE COLLECT INFORMATION

We collect information from you in several ways, including:

during account registration
when you complete forms
when you upload profile information
through communications with us
when you interact with the Platform
through third-party integrations you authorize

We may automatically collect information through:

cookies
web beacons
analytics tools
log files
tracking technologies

4. HOW WE USE YOUR INFORMATION

We may use the information we collect to:

create and manage your account
provide networking and professional matching features
personalize your user experience
improve the functionality of our Platform
send account notifications and service updates
provide customer support
conduct analytics and research
monitor for fraud or abuse
comply with legal obligations

We may also send marketing communications where permitted by law. Users may opt out at any time.

5. DATA SALES AND COMMERCIAL USE

MedEcosystem does not sell your personal information.

However, we may use aggregated, anonymized, or de-identified data for purposes such as:

platform analytics
research
platform improvement
partnerships
commercial insights

Such data does not identify individual users and cannot reasonably be used to identify you.

If MedEcosystem ever engages in data-sharing practices that constitute a "sale" or "sharing" of personal information under applicable privacy laws (including the California Consumer Privacy Act), we will:

provide clear notice to users
implement legally required opt-out rights or consent mechanisms
update this Privacy Policy accordingly

6. COOKIES AND TRACKING TECHNOLOGIES

Cookies are small data files stored on your device that help us improve our Services.

We may use cookies to:

remember user preferences
analyze platform usage
enhance user experience
improve security

You may configure your browser to refuse cookies, though some Platform features may not function properly.

7. HEALTHCARE AND PROFESSIONAL INFORMATION DISCLAIMER

MedEcosystem may collect information related to users' education, professional background, training programs, institutions, specialties, and career interests.

This information is used solely for professional networking, discovery, and platform functionality.

MedEcosystem does not verify professional credentials unless explicitly stated, and information displayed on user profiles should not be interpreted as verified medical licensure, certification, or endorsement.

The Platform does not provide medical advice, healthcare services, or professional credential verification.

Users should independently verify any professional qualifications when making professional or employment decisions.

8. RESEARCH AND INSTITUTIONAL PARTNERSHIPS

MedEcosystem may collaborate with:

educational institutions
residency programs
healthcare organizations
research institutions
professional associations

These collaborations may involve aggregated, anonymized, or de-identified data analysis to support research, workforce insights, and educational initiatives.

Any shared data will not identify individual users unless explicit consent is obtained.

9. PLATFORM NETWORKING VISIBILITY

The Platform is designed to facilitate professional networking among medical professionals and trainees.

As part of this functionality:

certain profile information may be visible to other users
networking activity may influence professional discovery features
user interactions may contribute to network analytics

Users should only share information they are comfortable making visible within a professional networking environment.

10. HOW WE PROTECT YOUR INFORMATION

We implement reasonable technical, administrative, and physical safeguards designed to protect your Personal Information.

These may include:

encrypted connections (SSL)
secure hosting environments
access controls
password protections
security monitoring

However, no internet transmission is completely secure, and we cannot guarantee absolute security.

11. DISCLOSURE OF PERSONAL INFORMATION

We may share Personal Information with:

service providers and contractors
hosting providers
analytics providers
payment processors
legal authorities when required by law

All third-party providers are required to maintain the confidentiality of your information.

We may also disclose information:

to comply with legal obligations
to enforce our Terms of Service
to protect the rights and safety of users or the Company
in connection with a merger, acquisition, or sale of assets

We may share aggregated or de-identified data with partners, institutions, researchers, or sponsors for analytical or reporting purposes. Such data does not identify individual users.

12. DATA RETENTION

We retain personal information only as long as necessary to:

provide our Services
comply with legal obligations
resolve disputes
enforce agreements

Inactive accounts may be deleted or anonymized after a reasonable period.

13. ARTIFICIAL INTELLIGENCE AND AUTOMATED PROCESSING

MedEcosystem may use artificial intelligence tools to improve networking recommendations and platform functionality.

Safeguards include:

personal communications are not used for model training without notice
automated outputs are monitored for bias and accuracy
significant decisions affecting users require human oversight

14. CHILDREN'S PRIVACY

The MedEcosystem Platform is intended for users 18 years or older.

We do not knowingly collect personal information from individuals under 18. If we learn that such data has been collected, it will be deleted promptly.

15. CALIFORNIA PRIVACY RIGHTS

California residents may have rights under the California Consumer Privacy Act (CCPA), including the right to:

request access to personal information
request deletion of personal information
request information about data disclosures

To exercise these rights, contact privacy@medecosystem.com.

16. EUROPEAN USERS (GDPR)

If you reside in the European Economic Area, United Kingdom, or Switzerland, you may have rights including:

access
correction
deletion
restriction of processing
data portability
objection to processing

Personal information may be transferred to and processed in the United States.

17. CAN-SPAM ACT COMPLIANCE

MedEcosystem complies with the CAN-SPAM Act and will:

not use deceptive subject lines
provide opt-out mechanisms
honor unsubscribe requests promptly
identify promotional communications appropriately

18. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time.

If changes are made, the updated version will be posted on this page with a revised Last Updated date.

Continued use of the Platform constitutes acceptance of the revised Privacy Policy.

19. CONTACT INFORMATION

If you have questions about this Privacy Policy, please contact:

Privacy Officer MedEcosystem, LLC Email: privacy@medecosystem.com Address: [Company Address]